MINUTES OF THE

CHANNEL ISLANDS BEACH COMMUNITY SERVICES DISTRICT

REGULAR BOARD MEETING, June 13, 2017

A. CALL TO ORDER, ROLL CALL, AND PLEDGE OF ALLEGIANCE:

President Koesterer called the meeting to order at 11:00 AM and led everyone in attendance in the Pledge of Allegiance. In attendance, Vice President Spiegel, Director Nast, General Manager, Jared Bouchard, General Counsel, Robert Kwong, and Office Manager, CJ Dillon.

Director Brewer and Director Marcus were absent.

B. PUBLIC COMMENTS:

CHP Officer, Ken Denharder told the Board that the speed trailer was going to be deployed in the District area on June 15, 2017. General Manager Bouchard asked the officer if their department could ticket abandoned cars along Panama Drive.

11:08 AM Director Marcus joined the meeting.

C. CONSENT CALENDAR:

Vice President Spiegel moved to approve moving the Closed Session Item G, before Action Items D,1,2,3,4 and 5. Director Nast seconded the motion. The motion passed unanimously.

Director Marcus moved to approve the Consent Calendar order, with the exception of Item G. Director Nast seconded the motion and the motion passed unanimously.

Koesterer, Spiegel, Marcus and Nast 4 - Yes 0 - No

D. ACTION CALENDAR

Consider authorizing District Legal Counsel to negotiate a consulting agreement with the Jared Bouchard for transition support during General Manager recruitment.

The General Manager ask the Board to give Direction to Legal Counsel to develop a consulting agreement with Mr. Bouchard to assist the incoming General Manager if needed.

After a short discussion, Director Marcus moved to Direct Legal Counsel to develop a consulting agreement with Jared Bouchard.

Director Brewer seconded the motion and the motion passed unanimously.

Koesterer, Spiegel, Marcus, Brewer and Nast 5 - Yes 0 - No

2. Update on District staffing including modification of duties for Office Manager and one (1) Customer Service / Admin Position.

General Manager Bouchard ask the Board to support two interim changes. One for the Customer Service/Admin. Assistant to add Clerk of the Board to her duties with a 10% increase in pay for the new additional work. He also asked for a temporary 10% increase to the Office Manager position for her increase in duties and upcoming transitional duties. The new General Manager can then evaluate the salary and make changes to his discretion.

After a short discussion, Director Nast moved to approve the interim increase of 10% to the Office Manager and name the Customer Service/Admin. Assistant to Clerk of the Board. The Board recognizes that additional duties to approve 10% interim modification to the salary with the expectation the Board will receive a report with permanent modification as the General Manager sees fit. Vice President Spiegel seconded the motion and the motion passes unanimously.

Koesterer, Spiegel, Marcus, Brewer and Nast 5 - Yes 0 - No

3.	Review and Compare 2008 RFP audit responses with current Auditor's Proposal. Consider directing Staff to approve Teaman, Ramirez and Smith, Inc. Proposal or bring a new RFP to the next Board Meeting.

Mr. Bouchard explained to the Board that the contract with the current auditors, Teaman, Ramirez and Smith, Inc., will end with the completion of the 2016/2017 FY audit. Teaman, Ramirez and Smith, Inc. has sent a 5 year proposal with yearly charges that are still lower than the amounts from other auditors in the auditor RFP the District completed in 2008.

After a short discussion, Director Marcus moved to direct Staff to go back to Teaman, Ramirez and Smith, Inc. and request a contract for 2 years, with a 3 year option at the proposed rates presented. Director Nast seconded the motion and the motion passed unanimously.

Koesterer, Spiegel, Marcus, Brewer and Nast 5 - Yes 0 - No

4.	Consider setting date for a presentation from the Harbor and Beach Community Alliance regarding Development within the Channel Islands Harbor.

The Harbor and Beach Community Alliance has requested the Board Consider holding a Board meeting where they could present their position regarding the proposed development within the Channel Islands Harbor.

After a short discussion, Director Marcus moved to schedule a Special Meeting for June 27, 2017 at 6:00 PM at Hollywood Beach School. Director Brewer seconded the motion and the motion passed unanimously.

Koesterer, Spiegel, Marcus, Brewer and Nast 5 - Yes 0 - No

5.	Recruitment of District General Manager- The Board will consider the appointment of a new General Manager.

Mr. Kwong announced the outcome of Closed Session Item G-(b). The Board approved the contract by and between the District and Akbar Alikhan to be the new General Manager for CIBCSD. Consider the following compensation items for your approval. Annual salary of $114,640.00 with additional compensation adjusted by the CPI, as well as potential increases for any further compensation of 0 to 3 percent, or a merit or salary bonus. These terms are stated in the contract. There is also a change in contract that he begin with a 1 week bank of vacation days and then accrue an additional 2 week vacation in the first year. Starting July 15, 2018, Alikhan shall begin vacation accrual at a rate of 3 weeks per year. There is a change is his retirement in that the District will make a good faith effort to get Mr. Alikhan into the CalPers Retirement System. There is a formula for contributions if that succeeds and a formula if the District does not.

Muhammad Hassan, a resident, presented his reasons for wanting to be considered for the General Manager Position.

Director Nast moved to approve the appointment of Akbar Alikhan's contract and total compensation. Director Brewer seconded the motion and the motion passed unanimously.

Koesterer, Spiegel, Marcus, Brewer and Nast 5 - Yes 0 - No

E. PUBLIC HEARINGS: TIME CERTAIN HEARINGS

11:00 A.M.

(1) Public Hearing on Water rates pursuant to Proposition 218 (California Constitution, article XIIID). Ordinance 87: RATES, FEES, AND REGULATIONS RELATED TO THE PROVISION OF WATER AND WASTEWATER SERVICES AND ADOPTION BY REFERENCE OF PORTIONS OF ARTICLE VII- PUBLIC UTILITIES, CHAPTER 2- SEWER SERVICE OF THE CITY OF PORT HUENEME MUNICIPAL CODE The Board will conduct a Public Hearing and consider rate increases to Water & Wastewater Service Charges to be held at 11:00 AM.

Conduct public hearing, receive staff report, receive and file protest letters, public testimony, and close the public hearing.

The Board opened the Public Hearing on Ordinance 87: Rates, Fees, and Regulations Related to the Provision of Water and Wastewater Services and Adoption by Reference of Portions of Article VII-Public Utilities, Chapter 2- Sewer Service of the City of Port Hueneme Municipal Code.

The General Manager said the rates would become effective July 15, 2017. Mr. Bouchard discussed the monetary increases to the water and wastewater charges that were approved last year, in the District's 5 year 218 notice.

Resident, Bill Higgins addressed the Board and said he was present at the meeting last year, when our rate consultants explained the extended rate plan. He supports the rate increases but was wondering if the Board could consider low income help for residents that qualify.

The Board closed the Public Hearing of Ordinance 87.

Director Marcus moved to adopt Ordinance 87 and President Koesterer seconded the motion and the motion passed unanimously.

Koesterer, Spiegel, Marcus, Brewer and Nast 5 - Yes 0 - No

Adopt Ordinance 87 and perform the second reading in title only.

Director Marcus moved to adopt Ordinance 87 and President Koesterer seconded the motion and the motion passed unanimously.

Koesterer, Spiegel, Marcus, Brewer and Nast 5 - Yes 0 - No

General Manager Bouchard performed the second reading in title only. Ordinance 87: RATES, FEES, AND REGULATIONS RELATED TO THE PROVISION OF WATER AND WASTEWATER SERVICES AND ADOPTION BY REFERENCE OF PORTIONS OF ARTICLE VII- PUBLIC UTILITIES, CHAPTER 2 - SEWER SERVICE OF THE CITY OF PORT HUENEME MUNICIPAL CODE

11:00 AM

Public Hearing on Solid Waste Service Rates pursuant to Proposition 218 (California Constitution, article XIIID). Ordinance 88: AN ORDINANCE OF THE CHANNEL ISLANDS BEACH COMMUNITY SERVICES DISTRICT ESTABLISHING RATES, FEES AND REGULATIONS RELATING TO SOLID WASTE AND RECYCLING COLLECTION AND DISPOSAL AND THE ABATEMENT OF NUISANCES

Conduct public hearing, receive staff report, receive and file protest letters, public testimony, and close the public hearing.

The Board opened the Public Hearing on Ordinance 88: An Ordinance of the Channel Islands Beach Community Services District Establishing Rates, Fees, and Regulation Relating to Solid Waste and Recycling Collection and Disposal and the Abatement of Nuisances.

The General Manager said the rates would become effective July 15, 2017. Mr. Bouchard discussed the monetary increases to the solid waste charges that were approved last year, in the District's 5 year 218 notice.

There was no discussion. The Board closed the Public Hearing for Ordinance 88.

Adopt Ordinance 88 and perform the second reading in title only.

Director Brewer moved to adopt Ordinance 88. Vice President Spiegel seconded the	motion and the motion passed unanimously.

Koesterer, Spiegel, Marcus, Brewer and Nast 5 - Yes 0 - No

General Manager Bouchard performed the second reading in title only. Ordinance 88: AN ORDINANCE OF THE CHANNEL ISLANDS BEACH COMMUNITY SERVICES DISTRICT ESTABLISHING RATES, FEES AND REGULATIONS RELATING TO SOLID WASTE AND RECYCLING COLLECTION AND DISPOSAL AND THE ABATEMENT OF NUISANCES

11:00 A.M

Public Hearing and Adoption of District Fiscal Year 2017/18 Budget

Conduct public hearing, receive staff report, public testimony, and close the public hearing

The Board opened the Public Hear for the Adoption of the District Fiscal Year 2017/2018 Budget.

The General Manager announced that is Budget has been seen at all Board Meetings over the past three months. The only modification to the Budget is the Board's direction to go back and check the Community Services allocation. Staff has completed that process and the result is approximately $36,000.00 in Community Services for the Board to use at their discretion.

There was short discussion of other line items. The General Manager answered all Board questions.

The Board closed the Public Hearing for the District Fiscal Year 2017/18 Budget

Adopt District Fiscal Year 2017/18 Budget

Director Marcus moved to approve and modify the Fiscal Year 2017/18 Budget to	include the salary increases for the Operations Manager, Office Manager and	Customer Service/Admin. Assistant/Clerk of the Board. Director Brewer seconded	the motion and the motion passed unanimously.

Koesterer, Spiegel, Marcus, Brewer and Nast 5 - Yes 0 - No

F. INFORMATION CALENDAR

Report from Board Members of any meeting or conference where compensation from the District for attendance was received.

None

Engagement letter from Teaman, Ramirez and Smith, Inc. for upcoming fiscal year 2016/2017 audit.

The Board received and filed the Engagement Letter.

G. CLOSED SESSION Conference with Legal Counsel—

Anticipated Litigation

Pursuant to California Government Code, Section 54956.9 the District will meet with Legal Counsel to decide whether to initiate litigation. (Number of cases: Two).

No Action to Report

EMPLOYMENT MATTER. The Board will hold a closed session pursuant to California Government Code Section 54957 (b)(1) to discuss the possible employment of a replacement for the District’s General Manager position.

The Board of Directors of Channel Islands Beach CSD has approved the employment agreement by and between Channel Islands Beach and Akbar Alikhan. The Board approved this form but then will discuss the specifics in item C-5

Regarding evaluation of performance, discipline or dismissal of public employees in accordance with Government Code Section 54957 (b) (1).

No Action to Report

General Counsel, Robert Kwong announced the Board was going into Closed Session at 11:17 AM regarding 3 items listed above.

11:17 AM Director Brewer joined the meeting.

12:38 PM General Manager announced the Board has returned to open session. See results above.

H. BOARD MEMBER COMMENTS

Director Nast thanked General Manager Bouchard for all his hard work and helping the District find a good replacement for this position.

I. GENERAL COUNSEL & GENERAL MANAGER COMMENTS

The General Manager thanked the Board in considering his personal life in regards to rescheduling the meeting to accommodate his son's graduation.

The meeting was adjourned at 12:35 PM

________________________________________

Susie Koesterer, President